�鶹��վ

On March 26, 2026, the Senior Leadership Team approved an updated Travel & Expense Reimbursement Policy following a broad consultation process led by Financial Services.  

The changes are designed to simplify reimbursements, ensure cost-effective travel, and align with operational needs and requirements.

Key updates include:

• Updated language used to clarify common areas of misunderstanding, for example:
  • “Most economical” definition: Expenses must represent the best overall value for the University, balancing cost and practicality.
  • A visual format to clarify when pre-approvals are required
  • A decision tree for meals to distinguish between travel and hospitality
• Evolving the policy to reflect changes in how we work, for example:
  • Defining the starting point of travel
  • Clarifying reimbursement for travel to/from campus
• Updated mileage limits when using a personal vehicle and encouraging the use of rental vehicles
• Requirement to use per diem meals for travel within Canada and the U.S. (unless the circumstances fall under the Hospitality Policy)

The revised policy is effective immediately. However, any travel and expense claims submitted prior to May 1 will continue to be reviewed and processed in accordance with the previous policy.

Individuals will be contacted if any submitted claims require adjustment, and support will be available to answer questions as everyone adjusts to the updated policy.